Office Assistant with English/Офис асистент с английски език

Paylogiq is a fast-growing company connecting corporate clients with banking solutions.
We partner with several European and international banks to deliver digital banking
services to our clients.

We are looking for an Office assistant to organize and coordinate administration duties and office procedures. Your role would be to assist the Office manager in creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

What does an Office assistant do?

Office assistant duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, and providing general administrative support to our employees. Previous experience as an Office Administrator would be a must. A successful Office assistant should also have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties. Fluent written and spoken English is a must.

Ultimately, the Office assistant should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities:

Serve as the point person for office manager duties including:
• Maintenance
• Mailing
• Supplies
• Equipment
• Bills
• Errands
• Shopping

Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Partner with accounting to update and maintain office policies as necessary
Organize office operations and procedures
Coordinate with tech support on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Manage ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security services
Plan in-house or off-site activities, like parties, celebrations and conferences
Requirements and skills
Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
Knowledge of Office Administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands-on experience with office machines (e.g. fax machines and printers)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements

Our ideal candidate would be a positive, energetic person ready to assist and go the extra mile. We offer a nice and friendly working environment, a multi-national team, professional growth, social benefits and an opportunity to join a fast-growing fintech company.

If you find this position interesting and you are willing to join our team, please send us a CV.

Възложител: Пейлоджик ЕООД
Email: johannapaylogiq.com